Final output of the auto publishing result - completed pages
In a time of shrinking newsrooms, editorial staff are often faced with an increased burden of preparing content for multiple channels. If some of the time spent doing standard pages can be automated, valuable time can be made available to grow a digital, multi-channel presence.
This is the potential of the auto publishing features in GN4.
The process is governed by a series of rules that are fine-tuned and managed by editorial staff. The principle is simple: pre-build a series of templates, shapes, assign category labels to pages, tag individual articles and define a variety of rules that guide the auto-fitting procedure.
Figure 1: Creating layout options for the auto publishing process
To perform the auto pagination, some conditions must be satisfied. For example, individual articles must already exist and have elements (such as images, captions, by lines, headlines and body text) associated. The articles must also be assigned to the edition or placed in a specific folder.
The pages must also already exist in the database. In a typical workflow, these pages are created after the import of layouts from an ROP ad planning system such as Beacon.
When the auto pagination process starts (typically a category at a time), it collects all available pages tagged with the required category, analyzes the available space on each page (so it knows how big the task is), identifies all the articles that have been assigned to the edition, match the category, and have been flagged for use in the auto process and starts fitting content using pre-defined layouts and shapes. This is an iterative process and the more layouts and shapes that exist in the library, the better the end result will be.
The auto process is blisteringly fast and can paginate as many as 30 pages in less than a minute! When complete, pages can be scrutinized by newsroom staff prior to releasing.
A report that summarizes which pages were completed and what content was used, is automatically created.
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